Our Family, Our Friends

Food Stall Application

Please fill in the following form to apply for a food stall at the 2017 Lights on the Hill Memorial Convoy Weekend


Food Stall Holder Form

Event Details

Convoy Date: Saturday 5th October Venue: Gatton Show Grounds, Spencer Street, Gatton.
Time: 9am – 12pm The annual event is held over the(QLD) Queens Birthday long weekend (5th & 6th Oct 2019). A total of 403 trucks took part in the dual convoy from Brisbane in the East and Withcott in the West and converged onto the Gatton Showgrounds. A full day of live entertainment, market, trade and food stalls, licenced bar and kids rides with something for the whole family. There is onsite camping for patrons and a Recovery Breakfast each morning. For more information visit www.lightsonthehill.com.au.

Customer Summary

This application form if downloaded and completed must be returned to Lights on the Hill, PO Box 11304, Centenary Heights QLD 4350 or lightsonthehill@live.com.au by 5.00pm on Friday 27th Sept 2019.

• All applications will be assessed on product type, uniqueness, stall size and appearance.
• Professionalism, environmental friendliness, and previous experience.
• Provided the application is received prior to the closing date, the date of submission will have no bearing on the success of the application.
• This event has an environmentally friendly focus and the committee will highly consider those vendors whose operations support these practices. Please describe the avenues you will take to ensure your site is as eco-friendly as possible.
• PLEASE NOTE: Site allocation is final and no correspondence will be entered into.
• All sites are to be set up by 8.30am Sat 5th Oct, and all stall holders vehicles must be removed from the stall site area prior to public access.
• If your application is approved, a confirmation pack will be sent once your stall has been confirmed.
• A copy of the organisation’s public liability insurance to the minimum value of $10 million is required to be provided to the committee at time of application submission.
Please ensure you read this application thoroughly and complete all required information.
By submitting this completed application form, you confirm that you have read, understood and agree to abide to the terms and conditions attached, including setup and dismantling constraints. You agree to absolve, hold harmless and indemnify the Lights on the Hill committee or assigns, from any claims, actions, suits or demands from any incident, accident, injury or damage to any person, property or other caused or alleged to have been caused or sustained from our activity or the use of any equipment or property associated with your activity. You understand that by completing this application form, it does not guarantee the applicant a site.

Site Details

Site fee: $25 per square metre
Please include any information which may increase your site size at time of application (eg. trailer frame/marquees etc.)

Saturday 5th Oct 2019

All items to be sold at the event must be listed to be eligible for a site.

Lights on the Hill events have an environmentally friendly focus and the committee will highly consider those vendors whose operations support these practices. Please describe your use of environmentally friendly packaging, utensils and other methods you undertake to reduce your impact on the environment.

Please give accurate measurements:
Frontage X Depth x Height
List all items to be setup in the area required (i.e. caravan, coldroom, marquee etc.)

Public Liability

Only PDF file is accepted. Maximum size is 10MB.

Powered sites are available at extra cost however they are limited and must be applied for at time of application.

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